Election Day is rolling around (May 18, folks!). You've got a captive audience at your school throughout the day, so what can you do to fundraise for your P&C?
The Ultimate Guide to the Election Day BBQ
- Find out if your school is a registered polling place, and how many voters are expected.
- Contact your local AEC office to see if there's any paperwork required for running an event during the election (e.g. Sausage Sizzle). There may be a form that needs a signature from the Principal. Ask if they can pop your fundraiser details on the "where to vote" website.
- Think about opportunities: are you saving for a School camp? Leavers' festivities? New playground? You may be able to get different groups involved with volunteering (e.g. the student council, parents, etc) dependent on the purpose of your fundraiser.
The Sausage Sizzle
Plan your day, and your volunteer requirements:
- AM Bacon and egg rolls
- PM Sausage sizzle
- ALL DAY (8am - 4pm): coffee van (or hire a coffee machine) and cake stall
How much food will I need?
- Sausages: 13 serves/kg (75g/serve).
- Bacon: 20 serves/kg (50g/serve).
- Eggs: 2/3 ratio to number of bacon serves.
All of these examples come from real schools, but are just a guide. Please be sure to do your own research too!
Real life experiences:
| # of Voters | Bacon & Eggs Sold | Sausage Sizzles Sold |
| 700 | 100 | 150 (4kg onion) |
| 1100 | 195 | |
| 1200 | 140 (75% had eggs) | |
| 1500 | 585 (9kg onion, 16 loaves) | |
| 1800 | 170 | 300 |
| 2500 | 200 | 650 (15kg onion, 30 loaves, 100+ rolls) |
| 3000 | 96 | 200 (and 100 cupcakes + 50 scones) |
How much should you sell them for?
Let's use the local Bunnings store as an example. They usually charge $2.50 for a sausage, and $1.50 for brand name drinks. Bacon and egg rolls are a good deal at $5.
Consider your demographics when it comes to pricing - the point is to sell out!
How many volunteers do you need?
- 1-2 on the BBQ
- 1 taking orders and handling cash
- 1 assembling and serving the food
- 1 on drinks
- PLUS separate cake stall and coffee station
Other considerations:
- Consider buying pre-sliced frozen onions.
- Ask for your buns to be pre-sliced.
- Avoid cream on cakes - you won't need to worry about refrigeration!
- When you're pricing, charge full dollar amounts (or 50c) where possible - this reduces the amount of change you'll need to carry.
- Get a Square reader to process card payments. Ask in our online community for a registration code that will give you $1000 fee free processing.
- Sell off any unused meat. You'll avoid wastage and get a bit extra in the till.
- A suggestion for your float: $200 float = 4x $20, 4x $10, 6x $5, 20x $1, 20 x $2 coins, 20 x 50c.
- Don't forget a donations/tips tin: no one likes change jingling in their pockets, so encourage them to donate it to your cause instead!
- Health and safety: chat to your canteen manager, and consider things like disposable gloves, closed shoes (no thongs), shirts (no singlets), and tieing back long hair.
While you're in fundraising mode:
There's no risk or cost to the P&C when you register with School Ponytails online. We supply Australia's most affordable, high quality school uniform hair accessories to your school community via our online store. Your P&C earns 25% of the sales value.
We're also your one-stop-shop for Sports Day team bows and products. Find out more.
- Nicola @ School Ponytails
Australia's most affordable, high quality school uniform hair accessories, and Sports Carnival products
